Patient Demographic Entry Services

Patient Demographic Entry Services

Healthcare organizations understand the importance of patient demographic data, as it contains every specific detail related to the patient. Every single piece of information provided in the patient demographic sheet is essential in medical billing and coding, as it directly affects the insurance claims payment. Error-free patient demographic entry is required for claims submission, as it provides accurate data that facilitates quick processing of the insurance claims by the insurance company.

If you are finding it hard to keep up with the patient demographic data entry, then outsourcing it can be a great way to ensure successful claims processing. We, at Flatworld Solutions, have well-trained medical billing professionals who can quickly and accurately file all the necessary data from the patient demographic sheet shared with us and send it to the payers, within the client's working hours. Outsourcing patient demographic entry to us can ensure higher accuracy at lower costs!

Patient Demographic Entry Services We Offer

Also termed as "face sheets", patient demographic sheets are often distributed to patients during their visit to a physician's office. The patients' demographic data is then batched together and sent to us by the administrative offices to carry out patient demographic entry. This data must be carefully entered, as even the smallest of errors can lead to claims denial. The team of medical billing experts at Flatworld Solutions ensures that all the required details are entered with a high level of accuracy and in the correct format. Some of the key services we provide include -

  • Patient Information Validation

    Once we receive all the information from the client, our team of medical billing experts will thoroughly review all the documents provided in the file and validate the information. We ensure that all the information is correct and accurate before we enter the data into the medical billing system. If any document or information is missing, we immediately contact the client and retrieve the information.

  • Patient Demographic Entry

    After all the patient data is correctly validated and checked, we enter the information into the medical billing system. As this step is critical and is responsible for the claims to be settled, we ensure that the information is accurately entered without any errors. The patient demographic data we validate and enter include -

    • Contact Information (Name, Address, Phone number)
    • Family Doctor's Name
    • Date of Birth
    • Emergency Contact
    • Gender
    • Insurance Provider
    • Ethnicity
    • Allergies
    • Blood Type
    • Major Diagnoses
    • Medical History

Depending on the client's requirements, our team of medical coders can also provide them with multi-specialty charge entry, follow-up on various denied and unpaid claims, and file secondary insurance.

Medical Billing Software We Use

We believe in providing our clients with top-quality services within a quick turnaround time. At Flatworld Solutions, we strictly focus on offering all our clients with highly efficient and cost-effective services, which can be achieved by leveraging the latest medical billing software. Our professionals can work on different types of medical billing software or any other tool with which the client is comfortable. Some of the tools we use include, but not limited to -

NextGen healthcare Kareo Billing & EHR eClinicalWorks AdvancedMD brightree medisoft Athenahealth MediTouch athenahealth Billing & EHR AdvancedMd Billing Epic Billing AdvantX Billing CareCloud Billing Centricity Lytec Billing Misys Modernizing Medicine Billing & EHR Nex-tech Billing & EHR Proclaim Pulse SequelMed TotalMD Billing

Other Services You Can Benefit From

Why Choose FWS for Patient Demographic Entry?

Serving global healthcare clients for more than a decade, we have the necessary experience to handle any kind of medical billing and patient demographic data entry requests. We understand the medical billing and coding processes in and out and can cater to our client's needs in the best possible way. Some of the reasons for you to choose us are -

  1. Cost-effective Pricing

    We provide medical billing patient demographic entry services at highly cost-effective rates, which ensure that our clients can concentrate on other critical business operations

  2. Patient Data Security

    We understand the importance of privacy associated with the patient data and maintain complete confidentiality of all the client data shared with us

  3. Use of Latest Medical Billing Software

    We make use of the latest medical billing and coding tools to deliver what we promised, well within the stipulated time

  4. HIPAA Compliance

    All our medical billing, coding, and demographic data entry processes are 100% HIPAA compliant and adhere to the industry standards to eliminate the chances of claims denial

  5. ISMS Certified Organization

    We are an ISO/IEC 27001:2022 ISMS certified organization which ensures that all your data is completely safe with us

  6. World-class Infrastructure

    We have state-of-the-art infrastructure, which empowers us to provide quick and efficient services to all our global clients

  7. Error-free Patient Demographic Entry

    We guarantee that the patient data entered by our medical billing experts are correct and accurate, without any errors, ensuring that the claims get accepted as soon as they are submitted

  8. Single Point of Contact

    When you choose to outsource to us, we will assign a dedicated project manager who will be the single point of contact for all your needs

  9. Easily Scalable

    Our team has the required skills, bandwidth, resources, and the talent to easily scale up the service requirement as and when the client needs it

Our Medical Billing and Coding Forte

Patient demographic entry is a crucial step in the medical billing process, as even minor errors in it can result in claims denial. At Flatworld, we have the expertise to offer not only patient demographic entry, but a range of medical billing & coding services including payment posting, AR management, charge entry, denial analysis, etc. to help clients reduce overhead costs, improve cash flow & save time.

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Medical Billing and Coding

Client Success Stories

Case Study on Patient Demographics Charge Entry

Patient Demographic and Charge Entry

A Georgia-based client was looking for a reliable and cost-effective demographic and charge entry service provider. Our team provided the services within a quick time.

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Case Study on Patient Demographics Entry

Patient Demographic Entry Services

A leading client was looking for a partner who could help them with patient demographic entry services. Our team provided them with cost-effective services within a quick time.

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Avail Quick & Efficient Patient Demographic Entry from Flatworld


We have been working with you for 5 years and have seen significant results during this time. Starting with an Impact Analysis, our net revenue has increased consistently while our billing and administrative costs have been reduced by 17%.

MD, Billing Service Company for Surgical Providers,
Georgia, United States
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Flatworld Solutions is a leading medical billing and coding service provider serving global clients for the past 20 years. Our multi-domain industry experience helps us understand the process complexities faced by the healthcare organizations, and our well-trained medical data entry specialists solve these challenges to deliver quick and efficient services at cost-effective rates.

We also provide Otolaryngology Billing Services, Plastic Surgery Billing Services, ambulance billing services, EMS billing services, radiology medical billing services, and more.

If you want assistance with patient demographic data entry, and want to your improve cash flow, reduce overhead costs, and improve business ROI, outsource patient demographic data entry services to us. Feel free to contact us for discussing your project requirements.

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Flatworld Solutions

116 Village Blvd, Suite 200, Princeton, NJ 08540


Aeon Towers, J.P. Laurel Avenue, Bajada, Davao 8000

KSS Building, Buhangin Road Cor Olive Street, Davao City 8000

Our Customers

  • Movement Mortgage
  • Alcon
  • ARI
  • Maximus
  • Redwood E-Learning Systems

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Patient Demographic Entry Services FAQs

  • What is a patient demographic?

    It's a collection of race and ethnicity data collected from a region addressing the patient care needs of that region. It improves the way hospitals coordinate Medicare and Medicaid.

  • Why is patient demographics important?

    The information is mostly statistical about patient population characteristics including age, gender, income, and so on. This information helps designing financial and insurance products that sell better.